Rule coverage and limits
Ralfor helps organize records and follow-up work. It is not a compliance certification or medical advice. The licensed administrator must verify the rules that apply to the home.
Virginia and North Carolina
Virginia assisted living citations and North Carolina adult care (13F, seven or more beds) and family care (13G, two to six beds) citations guide the record screens. The home’s state and licensed capacity select the rule set.
Records and reminders
Resident assessments, service plans, medication records, staff credentials and training, incidents, fire drills, resident funds and inspection exports have dedicated workflows. A recorded date or uploaded document does not prove an assessment, credential, background check or inspection is valid.
Work the home must complete outside Ralfor
- Official assessment instruments: staff complete the required Virginia UAI or North Carolina FL-2 and DMA-3050R or equivalent with qualified professionals. Upload and record the source; Ralfor does not replace the official instrument.
- Registry and background verification: Ralfor stores evidence and dates. It does not query criminal history, the Health Care Personnel Registry or medication aide testing sites, or certify eligibility.
- Regulatory reporting: Ralfor tracks due work and prepares records. Staff must determine reportability, contact emergency services when needed and submit reports to the required authorities. Ralfor does not file a regulatory report automatically. North Carolina reminder dates currently use occurrence time as a conservative anchor; staff must separately record initial discovery and verify the applicable reporting deadline.
- Non-weight changes in condition need staff assessment. Recording a note does not replace clinical monitoring or professional review.
- Fire and emergency plans, equipment inspections and physical drills happen in the home. A reminder or inspection export is not evidence that a drill occurred.
- Staffing ratios, special care unit obligations and license-specific exceptions require administrator review. An unreviewed staffing profile is not treated as approved coverage.
- Resident funds entries record transactions; they do not move money or replace bank reconciliations.
- Inspection exports organize available records. Missing documents and unresolved requirements remain the home’s responsibility.
Read the official rules
Virginia assisted living regulations · North Carolina adult care rules